This page is used to share information with NZMHA members including notification of changes to NZMHA policies and procedures, council news and generally post information that has no other home on the website. Members should also check the Website updates page for information in relation to recent updates including updates to downloadable items such as forms.



COUNCIL STATEMENT 07/04/2017

Due to the weather related issues many members have had to deal with since Nationals, Council have decided to extend the closing date for signed Remits to be with the Secretary by one full week. They are now due by 5pm, Saturday 15th April.

COUNCIL STATEMENT 09/01/2017

Announcement on Public Liability Insurance Availability to Affiliated Clubs:

NZMHA council is pleased to advise that we have broadened our public liability insurance to cover all NZMHA affiliated clubs. With immediate effect, affilliated clubs will be able to take advantage of our public liability indemnity cover of $5,000,000 for NZMHA related activity as well as statutory liability cover which covers costs associated with unintentional breaches of statute for example Health & Safety - such as insurable fines, defence costs and any repair expenses. For the current policy year, NZMHA will cover all costs and will discuss the policy benefits with Affiliated Club Executive toward the end of the subscription year to determine whether all feel the benefit is sufficient for continuing across future years and what payment options are available. Our initial analysis has shown that insuring as a group has significant financial advantages for the overall membership and makes sure that our members are adequately protected at show events.

Council Statement 02/10/2016

The following statement is regarding the resolution of the ongoing dispute and is for 2016/2017 Financial Members only.

Statement (Password protected. Contact any council member for the password)
Agreement (Password protected. Contact any council member for the password)

COUNCIL STATEMENT 14/09/2016

All fees have stayed the same for 2016/17 season with the exception of long standing members of 15 years or more who get a 10% discount (membership fee only) on their membership this is to be applied after any other discount they may be entitled to such as Gold card.

Council Statement 02/09/2016

Council have been alerted that a number of posts have been made in relation to the Social Media policy and that we have been asked to respond to some of the concerns raised. Unfortunately, Council cannot respond to unofficial posts on non-NZMHA sites as many members are not on those sites. We do, however, respond to questions on the official NZMHA site, although we are not always able to provide immediate attention so do be patient. We are looking at the feasibility of establishing a members only site for critical discussion.

We assure members that, as always, Council only have the best interests of NZMHA in mind with the introduction of this policy. Inappropriate commentary has been a constant complaint from members and has been on the agenda for many Council meetings. The final version of the Policy was submitted to the AGM for consideration because Council felt it was a topic that would have widespread impact.. A key reason for this Policy was the introduction of the Harmful Digital Communications Act 2015 which introduced a number of changes to several other pieces of legislation in July 2015.. Council had received a number of complaints /concerns about members inappropriate personal comments and some clubs stated that negative comments had cost them sponsorship. We note that some members feel we did not follow correct process in introducing the policy - we believe we did - but Council is more than happy to discuss any specific concerns and take them to the next meeting. Council can only act on feedback given - those we spoke to felt we did not do anything inappropriate, but obviously this has hit a nerve with some of the membership.

Council are not trying to “gag” anyone - rather we are trying to foster a more positive and constructive environment in which we can grow the association. Members are just asked to be less nasty to other members in their posts. Some individuals are going through major life events and a harsh, thoughtless attack on Facebook could push them over the edge. Individuals have a duty of care to consider the feelings of others when submitting posts on Facebook. Many ex members and sponsors have provided feedback that they have left NZMHA due to the constant online negativity and bickering that seems to be the mode of operating for some - several of whom are not even NZMHA members. This shows NZMHA in a bad light and needs to stop. We understand that not everyone agrees with current Council's approach to leading NZMHA - however we are making progress- we made the first profit in a few years and had a very positive National Show despite thinking that it was going to be a failure due to so much negativity. Most Council members have received strong messages of support from those members who appreciate the progress being made. Whilst we will admit to not being perfect - we do feel we have made a positive start to our tenure.

Council agrees that the text on the renewal form does not read correctly and apologies for this - “more haste, less speed” they say and in this case - they were right. We do not expect members to accept ad hoc changes to the Social Media Policy - that was a bad adjustment of an existing clause. We are looking to leave the original wording and add another sentence where members agree to abide by the current Social Media policy.. A revised form will be available in the next few days once Council have had a chance to review the changes. This will hopefully resolve your concerns. Whilst Council does not agree we are a “dictatorship”, we have committed to make sure that the Social Media Policy is enforced, and if that means that one or two members are suspended for inappropriate comments - then that is unfortunate. Be assured that we will work within the confines of our Constitution therefore due process will be followed.

Finally - a request was made to define derogatory - there are many definitions - but a very basic one is showing you have no respect for somebody or something - usually in a disrespectful way. Probably the best guidance can be found in the sites that provide information on the Harmful Digital Communications Act for cyberbullying and online harassment (https://www.netsafe.org.nz/cyberbullying-and-online-harassment/)

The Act sets out:

* new measures to help victims, and to simplify the process for getting harmful communications off the internet quickly and effectively (for example, establishing the approved agency and court-ordered takedown notices, and outlining a complaints handling process that online content hosts must use if they want the protection of the “safe harbour” provision)
* new criminal offences to penalise the most serious perpetrators (for example, the new criminal offences of causing harm by posting harmful digital communications).

At it’s core the Act lays out 10 communications principles which define the criteria for which any digital communication may be deemed harmful.

They establish that communications should not be threatening, intimidating or menacing; grossly offensive; indecent or obscene; or denigrating of a person’s race, gender, sexual orientation or disability. The principles also encompass any encouragement for another person to create harmful communication.

A breach of one of the principles alone is not enough to take action however, the target must also be able to show that they were caused serious emotional distress.

Alongside the new legislation laid out in the Harmful Digital Communications Act, a number of consequential changes have been made to other legislation. These include;

* Changes to the Crimes Act relating to assisting and abetting Suicide (You can read more about this here)
* Changes to the Harassment Act to further define harassment, to include electronic communications and to change some conditions around restraining orders
* Changes to the Human Rights Act to include electronic communications and other fora
* Changes to the Privacy Act that amend some of the privacy principles and change the conditions related to collection, use and disclosure of information related to domestic affairs.

All Council is trying to do is prevent unnecessary unpleasantness and make for a better association.

COUNCIL STATEMENT 14/08/2016

Motion Moved at AGM

Moved Melinda Doyle seconded Judy Pawson

1. That Council adopt the Social Media Policy as presented to the 2016 Annual General meeting.
2. That a reminder be provided to members of the Social Media Policy.
3. That Council strictly enforce non adherence to the policy in accordance with the constitution.

Passed Unanimously

Download: Social Media Policy (also located on the Misc forms/documents page)

COUNCIL STATEMENT 02/08/2016

During the past year, Council have been pursuing the resolution of an ongoing registry matter from 2014. This week, NZMHA received a notice of hearing before the Disputes Tribunal at Masterson District Court for a sum of up to $15,000. This is set for September 2016.

The Council believes they have acted in the best interests of the Members and will continue to do so by rigorously defending this action. We wish to confirm that no legal costs have been incurred by the current Council.

As the matter is before the Disputes Tribunal, no further discussion will be held.

Newsflash 02/07/2016

Remit 27 has been withdrawn as moved by NZMHA Council. There will be ONE remit going forward for Speciality Halter Class - NZ Bred and that is Remit 3, which we hope will give the remit the best chance of success. The JP will be advised of the withdrawal.

NEWSFLASH 28/06/2016
Limited NZMHA Joining Offer for Paid Up Members of NZMHA Affiliated Clubs

NZMHA Council has agreed that, in the run up to the end of the season, we will offer a special incentive to members of our Affiliated Clubs who are not yet members of NZMHA, to encourage them to join us and be able to participate in the fun of Showcase shows and competitions, access Stud Book Online, read our wonderful Tiny Tales publication and benefit from the additional discounts we plan to secure as we develop our Member Discount program.

We have listened to the feedback received from clubs and understand that it can be difficult for members to gather the funds necessary to join and pay the annual subscription. To assist with that, for a limited period only, Council has decided to provide a rebate for the joining fee to allow fully paid up members of NZMHA affiliated clubs to join NZMHA on completion of the Membership Application. All that these members will need to pay is a pro-rata subscription payment of $12.50 for all classes of membership. No other discount will be applied. This is not available to those Members who have been paid up Members of NZMHA within the last twelve months.

New members will receive electronic versions of the Constitution and Rules of the Association. They will also receive the final Tiny Tales issue for the year and the 25 Year Breeding Calendar as well as access to Studbook Online. We will also extend the Prize Giving Dinner discount should the member wish to attend the AGM and Dinner. Save more than $50 and take advantage of this special trial offer. Special Membership forms are on the website and are available from Council if required. 2016/17 membership subscriptions will be due as normal.

COUNCIL STATEMENT 13/05/2016

In regard to the change of date for Showcase One, Council gave consideration to the following factors before making a decision that it felt would be in the best interests of all NZMHA members and in particular the members of Region One.

1. A previous Council extended the Region One Southern Boundary to the Auckland harbour Bridge which meant that a number of previously Region Two members are now included. The Showcase Show should allow members from the Southern part of that region and other Southern regions to have timely access to the show.
2. Most weekends during the show season, apart from long weekends, have A & P shows and Council is duty bound to avoid clashing with these.
3. For members who wish to travel North from anywhere south of Warkworth and Puhoi on a long weekend road, congestion is a major problem with serious delays commencing the Friday of the holiday is on a Monday. Traffic in the Warkworth area is becoming an increasing problem as outlined in todays N Z Herald article by Andrew Scoggins.
4. Showcase Shows held later in the show season always have the potential to attract additional foal entries and the more horses at any show help, not only in the funding of a show, but do give more competition for members and make for a far better show.

The Council therefore decided to hold to Showcase Show for Region One on 4/5 March 2017 nearly four weeks prior to the National Show. Whilst this is later than the show has been held in previous years we trust that our members will understand the reasons for the change of date.

SHOW DATE News 04/05/2016

2016-2017 Show Dates:

Showcase 1 – Northland – 4-5 March 2017
Showcase 2 – Waikato – 11– 12 February 2017
Showcase 3 – Palmerston North – 18- 19 March 2017
Showcase 4 – Christchurch – 25 – 26 February 2017
Showcase 5 – Oamaru – 11 – 12 February 2017
Nationals – 30 March - 2 April 2017

Calendar is open, so all clubs feel free to send in Show Date Approvals for next season.

Council Statement 12/12/2015

Statement from NZMHA Council: It is with regret Council find ourselves having to respond to the public statement made by Colleen Sands’ resignation of her Region 4 NZMHA Delegate Position. In light of requests from Members, Council would like to advise the series of events that has led to this outcome.

Council felt the need to take action after Colleen’s public posts about feeling compromised in relation to her Council position, alleged leaking of information and comments made by Members This is the series of events::

• In early September, Colleen publicly posted a Facebook comment that she felt compromised on Council - with no discussion with any Council Members. Subsequent to this post, Council started to hear allegations of information being leaked. Council decided to ask Colleen for an explanation.

• NZMHA President, Vicky Parker, wrote to Colleen advising of concerns raised and requesting a response. Vicky advised, should Colleen be unhappy on Council, she could resign her position, however, if she chose to stay, she must adhere to Council rules or risk breaching Article 16.2, which would be met with strict adherence to Article 9.

• Colleen's response to this letter was not to contact Vicky nor engage with Council to counter or refute the alleged breaches, but instead to appoint a lawyer who advised NZMHA Council to take no action without hearing from him.

• After almost a month of no response, Vicky wrote to the lawyer on 10/10/15. advising that with no response, Council had no option but to restrict Colleen's privileges so could he please respond.

• Nothing more had been heard from Colleen until her resignation was received by Council on 11/12/15. Council regret Colleen has felt the need to make this public, but we stand by the decisions we made. This Council takes confidentiality and trust seriously and will request ANY and ALL Council members to respond to any alleged breach of Council confidence.

Council would like to thank Colleen for her service to NZMHA over the past several years.

This is the first and final statement Council will make on this matter.

COUNCIL STATEMENT 18/11/2015

Internet Banking is finally here!!!

Internet Banking Information and Account Details (Password protected. Contact any council member for the password. This file is also located on the Registry & Membership page).

NZMHA is proud to announce that members may now use Internet Banking to make payments for Membership, Registry and Incentive transactions.

Please note, this does NOT include Show Entries for now - please give us time to get this up and running then we will look how we deal with that next.

All transactions must be made with the following references in the three little boxes:

Particulars: your NAME
Code: your PHONE NUMBER
Reference: what it is FOR - i.e Registrar or Incentive

Failure to put this information so will result in your transaction not being matched appropriately which could bring about considerable delays in processing.

Please also mark clearly on the paperwork being sent the date you made payment so we can do a secondary check if there is any lingering doubt.

It is also VERY IMPORTANT FOR PAYMENTS THEREAFTER that the REFERENCE FIELD IS CHANGED each time to reflect your payment - some may prefer to set up separate payments for each option rather than editing each time.

Any questions, please do feel free to contact Bronwyn our Treasurer on treasurer@nzmha.co.nz

Council Statement 15/08/2015


Council has noted the recent communications circulating on FaceBook with regards to the nomination of Carolyn Crow as Regional Delegate for Region 1 and wish to post the following statement in response. We hope that this will stop the speculation and provide closure to the matter.

Council would like to make it clear that decisions on Carolyn’s nomination as Regional 1 delegate were not made by Council prior to today’s meeting. In addition, no Council Member was advised of the potential for a Special General Meeting being called as a result of this nomination until the FaceBook messages started.

Council Members present acknowledged that Carolyn Crow would be a welcome addition to the NZMHA team and were excited about her nomination. Her knowledge of the Association, enthusiasm and drive are exactly what we need to help turn the Association around. Unfortunately, Council is bound by the existing Constitution and this is the basis of the following decision.

It is the unanimous decision of those NZMHA Council Members present, that wording in the NZMHA Constitution, Article 10.9 reproduced below, regrettably precludes the acceptance of Carolyn’s nomination whilst she holds an executive position on the Small Horse Breeders Association of New Zealand (SHBANZ).

COUNCIL OF MANAGEMENT – Article 10
No person shall hold any position on Council while they hold a council/ committee/ executive or similar position with any other Miniature Horse related club / association/ society or similar that is not affiliated to or recognised by the New Zealand Miniature Horse Association Inc. “Recognised Miniature Horse Organisations” shall be as determined from time to time by Council of NZMHA.

As the Constitution currently stands, Council’s view is that the only way Carolyn can take a position on NZMHA Council is if she resigns her position on SHBANZ Council. Carolyn advised she did not feel able to stand down from her position on the Executive of the SHBANZ, which she had invested considerable time and effort in establishing. Members of Council respect and acknowledge her decision and regret losing such a valuable candidate.

Council Statement

NZMHA and Mr & Mrs Sloan have agreed to a mutually acceptable, confidential solution to the on-going registry matter and report that this matter is now at an end.

Statement from the President of NZMHA

As you may be aware there is some unrest within Council with unsubstantiated allegations having been made and a claimed Council statement posted on Facebook.

1. At that time the unofficial statement was posted no allegations or complaint has been made via formal means i.e. In writing to either the Secretary or myself as President;
2. Natural justice requires that any allegation/complaint is investigated with input from all parties;
3. Trial on a public forum such as Facebook is not an appropriate way to deal with issues;

As President it is my responsibility to ensure that due process is followed and that NZMHA is protected. Therefore members please be advised that the statement claimed to be from Council was NOT an official Council statement and I as President will be ensuring that those involved are aware that this is not the way things are done. Additionally the written complaints received by the Secretary on 15 and 16 April 2015 will be treated impartially in accordance with due process as is the norm. If I am of the opinion that an impartial investigation is not possible by Council I will exercise the power of my position to protect NZMHA and ensure the investigation is carried out by an impartial party.

Until such time NO further comment will be made by Council.

Regards
Margaret Miller
President

ROYAL AGRICULTURAL SOCIETY OF NZ MEASURING MEETING

Download: Meeting report

Region 3 Delegate

Council wish to advise that the new Regional Delegate for Region 3 is Cara Murtagh.

REGIONAL DELEGATE - REGION 3

As members will be aware no-one from the region stood at AGM time for the above position on Council. Subsequently the position was declared vacant at the AGM.

Nominations were again called for in mid September. At the close off time for receiving the nominations, the Secretary was notified by the returning officer, Mr Llyde, JP, that no nominations were received. Council wish to advise therefore that the position will remain vacant.

However, anyone residing in Region 3 that would like to put their name forward for the role is asked to contact the Secretary.

Update from RAS AGM/Conference

Please be aware that the Remit to Increase the Measuring Fees for RAS passed. NZMHA voted AGAINST the remit.

This will mean the following measuring charges are applicable for all RAS measuring next season.

First measure (either annual or young stock) with issue of Certificate - $30.00
Annual re-measure - $20.00
Young Stock re-measure - $10.00

Please also be aware that individual stands are entitled to charge additional operating costs.

Little Horse Division

Download: Little Horse Division document (Amended 16/05/2014. Amendments shown in red)

Clarification Points
As a result of the meetings held around the Country NZMHA Council would like to clarify the following:

* The Amnesty period is for revoked miniature horses that were registered with NZMHA prior to going over height. This Amnesty also includes horses that have not been upgraded.
* Little Horse Division is only for NZMHA registered stock or recently hard shipped horses.
* Hard shipping – NZMHA Council will not be recommending to the AGM that the Hard shipping fees be reduced.
* The name Little Horse Division seems to have alienated some – this is a name only and can be altered if members wish. It is a division for horses 38” and up to 42”.


Regional Boundary Changes

Download: NZMHA Boundary Changes information sheet (includes maps)

Council statement 30/08/2013

It has come to the attention of NZMHA that there is the possibility of a group of members calling for an SGM based on their dissatisfaction with recent council decisions. While any group of members are quite within their rights under the Constitution to do so we would ask that all members consider the following:

1. The Council was voted in by the members at the recent AGM. They are empowered by the members under the Constitution to make decisions in respect of the management (including financial affairs) of the NZMHA. Some of these decisions may not meet the approval of all members but the intent of the SGM provision in the constitution is not to provide a forum for members every time they disagree with the Council decisions. Doing so undermines the Council’s ability to do its best for NZMHA. The members need to make their minds up whether or not they will trust their elected Council or whether they want to run the NZMHA by themselves as a whole;

2. The cost of an SGM at a minimum of $1,000. As you all know the current NZMHA financial position, a further call on its available funds at a time cost saving is paramount will only assist to push the NZMHA further into an untenable financial position. The above are facts. We are not trying to dissuade members from an SGM and will support any call for an SGM but members need to either trust their Council and let them get on with their job or the end result will be management by members through SGM’s. This is not how an association should be run nor was intended to be run. Do you as members want an NZMHA which is unable to make any effective decisions if constantly faced with the threat of an SGM after each Council meeting?

Members Directory

The 2013 issue of the NZMHA Members Directory will be made available on the NZMHA website only this year.

Please advise the Secretary ( secretary@nzmha.co.nz ) by Wednesday 28th August if you DO NOT wish your details to be made available in the members directory on the NZMHA website.

It is envisaged that this will be up on the site by Saturday 31st August.

This initiative has been taken as part of the cost savings being put in place to ensure the future of the NZMHA.